Office Administrator

Farmington Hills, MI

Part-Time

About Office Administrator

Open Dealer Exchange is seeking an Office Administrator to join our team in Farmington Hills, MI. The Office Administrator will provide general support for a variety of clerical activities and manage the office by requisitioning supplies, distributing mail, maintaining common office space, and by organizing office communication and activities on a day-to-day basis. The Office Administrator will be responsible for confidential and time sensitive material and will need the ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. This is an in-office, part-time position. Expectations are twenty hours a week, with some flexibility in establishing a permanent schedule.

Responsibilities

  •  Coordinate and manage all day-to-day office activities and operations to ensure efficiency
  • Maintain office supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies
  • Maintain supply of beverages, fruit, and snacks for employees
  • Coordinate the pick-up and delivery of all mail services (FedEx, UPS, etc.)
  • Receive, sort and forward incoming mail & packages
  • Schedule meetings and travel arrangements for senior leaders
  • Manage all large catering orders for meeting and/or events
  • Coordinate the repairs and maintenance of office equipment and/or kitchen appliances
  • Develop and update administrative systems to make them more efficient
  • Maintain a tidy office/workplace
  • Perform other related duties as required

Required Skills & Experience

Previous experience in office setting/similar position is a plus
Proficient written and verbal communication skills
Proficient interpersonal skills including the ability to interact with internal and external customers and all levels of the organization
Experience handling sensitive information confidentially

Preferred Skills & Experience

Excellent organizational skills with the ability to handle multiple projects and timelines
Desire to be proactive and create a positive experience for others

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Our Hiring Process:

 

  1. Apply online – just fill out our online form and submit your resume!
  2. Pre-employment testing – A recruiter from our parent company, Reynolds & Reynolds, will reach out to you with instructions to complete a personality and aptitude assessment. These tests can be completed online in the comfort of your own home.
  3. Recruiter Phone Screen – A recruiter from Reynolds & Reynolds will conduct a phone screen to ask more in-dept questions about your skills and experience, ensuring we find the perfect match for you.
  4. Interview – Once you have been matched to the perfect role, you will be contacted by the Open Dealer Exchange team to schedule an interview with the hiring manager. This is your chance to have all of your questions answered!
  5. Offer & Background Check!